Paperwise - Archiving

Archiving

Service & price guide for archive storage & retrieval

Document Storage, is such a great solution for GDPR compliance when it comes to paperwork. The days of having lots of boxes stacked in the corner of the office will soon be long gone. By storing your archives with Paperwise, you will know exactly where your data is and secure in the knowledge that you have full control over who has authorised access to this data. Not only that, you will have all the details for exactly what data you are holding, where it is and that it can be disposed of securly when that time comes, or if you have any requests to destroy an individual’s data at some point. A well indexed archive box in secure storage, is a great way to show your clients that their data is safe and secure.

Storage/Management

Boxes collected and delivered to our document store.
Boxes cross referenced for fast, efficient retrieval.
Damaged boxes re-packaged (new boxes available upon request)
Transfer of boxes to racking for secure storage.
Supply of our own new archive boxes, £39.50+VAT pack of 10

All boxes stored are catalogued onto our own database with the option of further indexing of each item / file within a box, upon arrival. Full reports and listings are then available to the client in their desired form. Paperwise can provide experienced staff to help with inventory compilation, indexing, cataloguing, document transferrals within your own offices or even the annual clear out of any old documents.

1-99
boxes

Cost per week per box: £0.18
Initial collection: FREE
Referencing cost per box: £1.25

100-250
boxes

Cost per week per box: £0.16
Initial collection: Negotiable
Referencing cost per box: £1.25

251-500
boxes

Cost per week per box: £0.15
Initial collection: Negotiable
Referencing cost per box: £1.25

501+
boxes

Cost per week per box: £0.14
Initial collection: Negotiable
Referencing cost per box: £1.25

All prices based on our standard Paperwise archive box, complete with lid. (430mm deep, 335mm wide, 275mm high)

Retrieval

Identify boxes/files required (using index supplied) and notify us of your requirements.
Documents returned next working day, or as part of pre-arranged schedule.
Express retrieval or scan on demand available.
Boxes returned to store after next visit to your premises, or as arranged.

All records stored are always readily available and a full retrieval service is provided. Retrievals are requested via e-mail and can be delivered by a scheduled delivery, next day, same day or urgent delivery. We can also provide a scan on demand service with delivery by e-mail or through our website, to any location in the UK or worldwide, should you require anything in an emergency. Any items that require returning to storage will be collected simultaneously with a delivery. Clients are still welcome for authorised members of their own staff to visit our site to sort their own records. A full audit trail covers all retrievals.

1-25
boxes/files

Delivery to your office: £20
Collection (co-ord with delivery): FREE
Collection (non co-ord): £20

26+
boxes/files

Delivery to your office: £1.00 per box
Collection (co-ord with delivery): FREE
Collection (non co-ord): £1.00

Express Retrieval
within 3 hours

Delivery to your office: £48
Collection (co-ord with delivery): FREE
Collection (non co-ord): As above

All prices based on our standard Paperwise archive box, complete with lid. (430mm deep, 335mm wide, 275mm high)

Our custom designed archive stores

No windows and steel lined doors provide the only access available, with no unprotected access points into the stores, restricted and supervised access only.

CCTV with 24/7 monitered alarm system linked to smoke detection system which is also monitored.

Fire suppression is at the recommended level by our fire consultant.

No sprinkler systems or running water is fed within the archive stores and the locations are not within a flood plain, which prevents any unnecessary damage by water to other records within the store.

Generator back up system incase of power outage.

Archiving

Service & price guide for archive storage & retrieval

Storage/Management

Retrieval

Our custom designed archive stores

York (Head Office)

Redruth (Regional Office)

Quick links

Our area coverage

Quick links